The project cost report is fundamental to understanding the projected performance of your project. It should communicate key metrics clearly and concisely while providing ample areas for data entry and audit.

How can I help?

• Creation of bespoke monthly cost report with capabilities to track budget, contract awards/committed costs, forecasts, cashflow, contingency expenditure, and risk

• Production of cost reporting playbook to communicate reporting principles and assist with future project team on-boarding

• Development and/or refinement of cost breakdown structure with consideration of finance system integration

• Engagement with teams on cost report training, periodic reviews & audits as required

• Maintenance of report template through collection of feedback from active users to integrate into report template and if required, live updates of active reports to ensure alignment

As your organisation matures, benchmarking produces valuable data points to help understand how various factors affect final project costs and provides actualised metrics to better inform future estimates.

How can I help?

• Creation of benchmark report & breakout analysis bespoke to client requirements for output

• Collection and in-depth review of historial and live project data for accurate categorisation

• Analysis of key outliers to provide narrative on deviations

• Integration of benchmark data into future estimate development

Cost management remains one of the central tenants of successful project delivery. Your organisation requires a commercial framework that provides guidance and consistency at a portfolio level while allowing for quick and reliable execution of commercial management at a project level. Effective cost controls can successfully integrate into project, programme, and design management while ensuring the project is are operating as a well-functioning unit.

How can I help?

• General cost management for construction projects, regardless of market sector

• Package-specific or general trade commercial management, including monthly valuation, change management, allowance/contingency management and interim & final account settlement

• Audit of existing commercial accounts at project or package level

A well-structured procurement strategy sets the project off to a strong start by ensuring that the budget, risk, and programme are not only considered, but protected as well. By focusing early on procurement, the project team can set a clear pathway to how the job is built. At this stage, it is key to consider how all internal requirements and external stakeholders will affect what and who will be part of the overall project delivery.

How can I help?

• Creation of tender event schedule in line with construction programme

• Tender pack development and preparation, inclusive of company-specific templates and documentation

• Coordination with trades during tender period, including RFIs, addendumn management and mid-tender/post-tender meetings

• Tender levelling and bid recommendation report preparation

Change management defines how the project adapts to the introduction of the known and unknown. Strong projects and organisations have reliable, efficient, and transparent change management processes that enable proactive integration of change.

How can I help?

• Review of current change management processes and analysis of best practice methods within your organisation into developing a global standard

• Creation of standardised documents, including change order request forms, internal approval logs and project change logs

• Development of approval workflow and integration into existing delegation of authority (if present)

• Assistance with audit and analysis of existing change accounts on projects

Visibility on contingency expenditure is critical to protecting your project budget. As projects and organisations develop, you will need a contingency management process that allows for visibility and awareness on the project contingency profile.

How can I help?

• Assistance with establishment of baseline contingency expenditure principles, including documentation, approvals, and reporting

• Integration of contingency management principles into cost report or other internal commercial documents

• Development of regional/portfolio summary on contingency profiles for internal reporting

Proper management of invoicing and billing procedures ensures consistent cashflow predictions, maintains accurate financial reporting, and builds confidence between your organisation and supply chain.

How can I help?

• Ability to integrate into existing invoicing/billing process and quickly assist with active and historical accounts to facilitate payments

• Maintenance of liability and cashflow forecast and reconciliation of actuals from monthly billing

• Valuation of monthly payment applications from general contractors & key vendors

• Coordination with accounts payable/account receivable teams to track payments as required

Successful project management stems from clear communication, defined documentation, and streamlined processes that allow your team to easily access information and make decisions quickly. As your projects & associated portfolio develop, a well-defined document management framework becomes a key necessity to allow for effective collaboration.

How can I help?

• Review of live projects to understand existing document management system

• Development of standardised folder structure with input from key functional workgroups (pre-construction, procurement, commercials, programme/schedule, etc) in your organisation

• Implementation of document management principles into live projects (as required) and provide assistance on transition with project team

• Creation of client-specific technical documents and templates

• Migration into a range of systems, including Sharepoint, Dropbox, Box.com and Autodesk